Council Policies

Cheadle Burial Fees and Charges
Cheadle Burial Fees and Charges

Cheadle Burial Fees and Charges

Services 2013/14 Charge 2014/15 Charge % Increase
Burial Plots Exclusive right of burial 
and issue of Certificate
Purchase Fee
New Grave £230.00 £230.00 0%
Cremated remains plot £100.00 £100.00 0%
Out of Area fees:
Cheadle Residents only Single fees Single fees
Other Staffordshire Moorlands Residents Double fees Double fees
All Residents outside Staffordshire Moorlands Double fees Triple fees
Interment Fees
Grave for three £400.00 £400.00 0%
Grave for two £380.00 £380.00 0%
Grave for one £380.00 £380.00 0%
Walled Grave £380.00 £380.00 0%
Cremated remains burial  £100.00 £100.00 0%
Cremated remains burial exceeding 3' £135.00 £135.00 0%
Out of Area Fees
Cheadle Residents only Single fees single fees
Other Staffordshire Moorlands Residents Double fees Double fees
All Residents outside Staffordshire Moorlands Double fees Triple fees
Memorials
New upright Memorial including 1st Inscription £70.00 £70.00 0%
Memorial tablet/Vase including 1st Inscription £70.00 £70.00 0%
Replacement Memorial £70.00 £70.00 0%
Additional Inscription on Memorial/tablet/vase £70.00 £70.00 0%
Other Charges
Replacement or transfer of Grave Deed £20.00 £20.00
Search Fee - Per half hour £10.00 £10.00
Walled Graves, Vaults etc - Right of construction  £360.00 £360.00 0%
and exclusive Right of Burial
Cancellation of funeral within 72 hrs of burial £20.00 £20.00
Coffin size not confirmed within 48hrs of burial £20.00 £20.00
Headstone not removed from Grave when requested £20.00 £20.00
Paperwork not received in Cemetery Office before £20.00 £20.00
burial
Cheadle Cemetery Policy
Cheadle Cemetery Policy

Cheadle Cemetery Policy

INFORMATION AND REGULATIONS

The Cemetery is a place for peace and reflection. It is also a workplace. We ask all users of the Cemetery to respect the needs of others and to follow these guidelines.
For Visitors:
The Cemetery is always open to visitors up until dusk, no person is permitted to be in the Cemetery after dusk.
Bicycles and vehicles are not permitted beyond the Cemetery gates and car park with the exception of those displaying a Disabled badge.
All visitors are asked to keep to the footpaths when attending a grave and generally respect the Cemetery at all times. In particular, visitors are requested not to pull or cut shrubs or flowers growing within the Cemetery or to interfere with any grave or memorial.
No dogs are allowed in the Cemetery with the exception of Guide Dogs and Hearing Dogs.
So as to reflect the needs of others, visitors are asked not to wilfully create any disturbance in the Cemetery or behave in any way that may be a nuisance to others. In particular, the playing of games and sports is not permitted. Mobile telephones, walkmans and similar equipment may not be used in the Cemetery in order to avoid disturbance to others. The Council reserves the right to exclude any person from the Cemetery.
Children under the age of 10 are not normally permitted in the Cemetery unless they are under the care of a responsible person.
Visitors with disabilities or other special requirements should contact the Clerk who will be pleased to assist.
Looking After Graves:
Grave spaces must be kept in a neat and tidy condition and any litter should be removed from the site. Any flower holders must be of non-breakable material and left at the owner’s risk. In the interest of public safety, no glass, ceramic vases or other ornaments should be placed on any grave. The Clerk may remove any articles from any grave which she considers may be dangerous or unsightly in any way or which are likely to cause risk of damage or injury.
Only headstone memorials are allowed and the headstones are to be set in straight lines.
No vases, railings, kerbs or other artefacts will be permitted except in an area up to 22cm (9 inches) from the headstone. NB wooden/plastic railings, metal or concrete edgings are not allowed.
Requests to place a bench in the Cemetery must be through the Clerk to the Town Council.
In all cases, dead flowers and other rubbish must be placed in the waste bins provided. No stones or soil must be placed in these bins.
Contact Details:
If you need to contact us, the office of the Clerk is located on the Tean Road Recreation Ground and is open each working day Monday to Friday from 09.00 a.m. to 4.30 p.m. Or you can write to The Clerk, Cheadle Town Council, 21 Tean Road, Cheadle, Staffordshire Moorlands, ST10 1LG. Telephone: 01583 754288 or e-mail: helen@cheadletowncouncil.com.
A current Register of Burials and plans of the Cemetery are kept by the Clerk at this office. Searches in the Register, or on the plan, may be made during office hours.
Complaints:
All complaints regarding the Cemetery should be made at the Clerk’s office.
REGULATIONS FOR THE MANAGEMENT OF THE CEMETERY
Notice of burial is to be given to the Clerk to the Council on forms provided for that purpose, at least three clear days before the intended internment, or in the case of a walled grave, then at least 7 clear days notice – in each case exclusive of Sunday – emergencies excepted.
The Certificate of the Death of the person to be buried, or the Coroner’s Certificate (when an inquest has been held), must be delivered to the Clerk to the Council or to the person officiating at such burial (Funeral Directors).
All fees and charges are to be paid to the Clerk to the Council at the time the notice is given. Fees and charges are reviewed annually by the Town Council. Where applicable the revised prices come into effect on the 1st April each year. Fees and charges will be provided on request.
Headstones are inspected on a rolling programme, any found unsafe are either a) if causing an immediate danger laid down on the grave space or b) if in an unstable condition but not causing an immediate danger the memorial will be stacked and strapped. The grave owners are informed by letter where possible and required to have their memorial made safe by a qualified stonemason.
1.            Selection and Ownership of Graves:
1.1          A grave will not be opened without the owner’s consent in writing.
1.2          The purchasers of graves or vaults shall not dispose of their rights, to relations by blood or marriage, without the consent of the Council, and every transfer shall be made by the Council at the expense of the applicant.
1.3          On the transfer of ownership of a grave or vault (owing to death or otherwise) such transfer must be registered, and the deed produced for endorsement before the grave or vault can be reopened or the memorial repaired, etc.
1.4          Any person claiming to be the owner of a grave will be given a certificate of ownership on production of satisfactory evidence of title and payment of the appropriate fee.
1.5          Where no interment has taken place in a pre-purchased grave, the Council may agree to re-purchase the burial rights.
1.6          Brick graves and vaults shall be opened from the top, unless the ground required for entrance was purchased.
1.7          Burials at Cheadle Cemetery may not be restricted to residents of Cheadle but anyone not residing in the Parish of Cheadle will only be permitted to apply on payment of double fees.
2.            Grave Spaces:
2.1          The brickwork or masonry in any grave or vault must comply with the regulations of the Town Council.
2.2          Any person causing damage by bringing in of any materials or monuments will be required to meet the cost of any repair.
2.3          Special conditions apply to existing walled graves and vaults – please consult the Clerk.
3.            Types of Graves:
3.1          Exclusive rights of burial in a grave shall be leased for a period of one hundred years from the date of interment.
3.2          All graves in the new part of the Cemetery are designated lawn – to facilitate maintenance.
3.3          No kerbs, border stones, fencing, shrubs, rose bushes or any other obstructions are allowed on the surface of the grave.
4.            Regulations Regarding Memorials:
4.1          Only headstone memorials are allowed and the headstones are to be set in straight lines.
4.2          Memorials are to be constructed of marble, granite, Portland stone or similar materials which shall be supplied and erected by a recognised firm of monumental masons who will be responsible for completing the necessary application forms, drawings and payment of fees.
4.3          Each headstone must be engraved with the number of the grave.
4.4          Owners of grave deeds or persons exercising title of such deeds shall be responsible for the continuous maintenance of any memorial erected on the grave space and shall, if it becomes dangerous or dilapidated, cause it to be restored to pristine condition or arrange for its removal from the Cemetery grounds upon receipt of official notification from the Town Council.
4.5          Responsibility for the removal of a memorial, from the Cemetery, to facilitate further interments lies solely with the owner of the grave deeds or person exercising title of such deeds and they are responsible for arranging its reinstatement on the grave space within 9 months of the date of such interments, or arranging with the Town Council for its removal from the Cemetery grounds.
4.6          A temporary wooden cross may be erected until ground conditions permit the erection of a permanent memorial. The Clerk will be pleased to advise on appropriate styles.
4.7          The Town Council may remove any memorial where work has not been authorised. This may be at the owner’s expense.
4.8          Memorial masons should satisfy themselves at to the stability of the soil or footings and its ability to support a memorial before the memorial is erected.
4.9          All memorials placed in the Burial Ground are at the risk of the owner and the Council will not be responsible for any damage.
4.10        Any Contractor working in the Cemetery must maintain a policy of public liability insurance minimum of 5 million pounds against all claims and actions.
4.11        All Contractors must use the main paths in the Cemetery; any damage which is caused must be repaired at the Contractor’s expense.
Cheadle Games Charges
Cheadle Games Charges

Cheadle Games Charges

Games 2014/15 Charge
Tennis
Adults (per court per hour) No Charge
Juniors No Charge
Senior Citizens No Charge
Putting
Adults (per round per person) No Charge
Juniors No Charge
Senior Citizens No Charge
Bowls (per session)
Adults £3.00
Juniors (under 18) No Charge
Senior Citizens £2.00
Bowls Session Tickets - Affiliated to the Cheadle Bowling Club
Adults £35.00
Juniors (under 18) No Charge
Senior Citizens £25.00
Student £15.00
Winter Bowling (all members) £6.00
Bowls Session Tickets - Members of the General Public
not affiliated to the Cheadle Bowling Club
Adults £40.00
Juniors (under 18) No Charge
Senior Citizens £30.00
Outside Organisations (per session) £25.00
Football Pitches
Juniors (under 18) No Charge
Seniors (per match) £17.00
Cheadle Town Council Logo

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Cheadle Town Council Standing Orders
Cheadle Town Council Standing Orders

Cheadle Town Council Standing Orders

Cheadle Town Council Standing Orders adopted on 21st February 2011
1. Meetings
aMeetings shall not take place in premises, which at the time of the meeting, are used for the supply of alcohol unless no other premises are available free of charge or at a reasonable cost.
bWhen calculating the 3 clear days for notice of a meeting to councillors and the public, the day on which notice was issued, the day of the meeting, a Sunday, a day of the Christmas break, a day of the Easter break or of a bank holiday or a day appointed for public thanksgiving or mourning shall not count.
cMeetings shall be open to the public unless their presence is prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons. The public’s exclusion from part or all of a meeting shall be by a resolution which shall give reasons for the public’s exclusion.
dSubject to standing order 1(c) above, members of the public are permitted to make representations, answer questions and give evidence in respect of any item of business included in the agenda.
eThe period of time which is at the Mayor’s discretion shall not exceed 5 minutes and there will be a limit of 10 people.
fSubject to standing order 1(e) above, each member of the public is entitled to speak once only in respect of business itemised on the agenda and shall not speak for more than 5 minutes.
gIn accordance with standing order 1(d) above, a question asked by a member of the public during a public participation session at a meeting shall not require a response or debate.
hIn accordance with standing order 1(g) above, the Mayor may direct that a response to a question posed by a member of the public be referred to a Councillor for an oral response or to an employee for a written or oral response.
iA record of a public participation session at a meeting shall be included in the minutes of that meeting.
jA person shall raise his hand when requesting to speak and stand when speaking (except when a person has a disability or is likely to suffer discomfort). The Mayor may at any time permit an individual to be seated when speaking.
kAny person speaking at a meeting shall address his comments to the Chairman of the Meeting.
lOnly one person is permitted to speak at a time. If more than one person wishes to speak, the Chairman shall direct the order of speaking.
mPhotographing, filming, recording, reporting or commenting on the proceedings of a meeting is permitted within the terms of the Public Bodies (Admission to Meetings) Act 1960 as amended.
nIn accordance with standing order 1(c) above, the press shall be provided reasonable facilities for the taking of their report of all or part of a meeting at which they are entitled to be present.
oSubject to standing orders which indicate otherwise, anything authorised or required to be done by, to or before the Mayor may in his absence be done by, to or before the Deputy Mayor.
pThe Mayor, if present, shall preside at a meeting. If the Mayor is absent from a meeting, the Deputy Mayor, if present, shall preside. If both the Mayor and the Deputy Mayor are absent from a meeting, a Councillor as chosen by the Councillors present at the meeting shall preside at the meeting.
qSubject to model standing order 1 (y) below, all questions at a meeting shall be decided by a majority of the Councillors present and voting thereon.
rThe Mayor may give an original vote on any matter put to the vote, and in the case of an equality of votes may exercise his casting vote whether or not he gave an original vote. (See also standing orders 2 (i) and (j) below.)
sUnless standing orders provide otherwise, voting on any question shall be by a show of hands. At the request of a Councillor, the voting on any question shall be recorded so as to show whether each councillor present and voting gave his vote for or against that question. Such a request shall be made before moving on to the next item of business on the agenda.
tThe minutes of a meeting shall record the names of councillors present and absent.
uIf prior to a meeting, a Councillor has submitted reasons for his absence at the meeting which is then approved by a resolution, such resolution shall be recorded in the minutes of the meeting at which the approval was given.
vThe code of conduct adopted by the Council shall apply to councillors in respect of the entire meeting.
wAn interest arising from the code of conduct adopted by the Council, the existence and nature of which is required to be disclosed by a Councillor at a meeting shall be recorded in the minutes. (See also standing orders 7 and 8 below.)
xNo business may be transacted at a meeting unless at least one third of the whole number of members of the Council are present and in no case shall the quorum of a meeting be less than 3.
yIf a meeting is or becomes inquorate no business shall be transacted and the meeting shall be adjourned. Any outstanding business of a meeting so adjourned shall be transacted at a following meeting.
zMeetings shall not exceed a period of 3 hours unless a vote is taken by the Council.
1 Ordinary Council meetings (see also standing order 1 above)
a In an election year, the annual meeting of the Council shall be held on or within 14 days following the day on which the new councillors elected take office.
b In a year which is not an election year, the annual meeting of a Council shall be held on such day in May as the Council may direct.
c If no other time is fixed, the annual meeting of the Council shall take place at 6pm.
d (England) In addition to the annual meeting of the Council, at least three other ordinary meetings shall be held in each year on such dates and times as the Council directs.
e (Wales) In addition to the annual meeting of the Council, other ordinary meetings may be held in each year on such dates and times as the Council may direct.
f The election of the Mayor and Deputy Mayor of the Council shall be the first business completed at the annual meeting of the Council.
g The Mayor of the Council, unless he has resigned or becomes disqualified, shall continue in office and preside at the annual meeting until his successor is elected at the next annual meeting of the Council.
h The Deputy Mayor of the Council, unless he resigns or becomes disqualified, shall hold office until immediately after the election of the Mayor of the Council at the next annual meeting of the Council.
i In an election year, if the current Mayor of the Council has not been re-elected as a member of the Council, he shall preside at the meeting until a successor Mayor of the Council has been elected. The current Mayor of the Council shall not have an original vote in respect of the election of the new Mayor of the Council but must give a casting vote in the case of an equality of votes.
j In an election year, if the current Mayor of the Council has been re-elected as a member of the Council, he shall preside at the meeting until a new Mayor of the Council has been elected. He may exercise an original vote in respect of the election of the new Mayor of the Council and must give a casting vote in the case of an equality of votes.
k Following the election of the Mayor of the Council and Deputy Mayor of the Council at the annual meeting of the Council, the order of business shall be as follows.
i. In an election year, delivery by councillors of their declarations of acceptance of office.
ii. Confirmation of the accuracy of the minutes of the last meeting of the Council and to receive and note minutes of and/or to determine recommendations made by committees.
iii. Review of delegation arrangements to committees, sub-committees, employees and other local authorities.
iv. Review of the terms of references for committees.
v. Receipt of nominations to existing committees.
vi. Appointment of any new committees, confirmation of the terms of reference, the number of members (including, if appropriate, substitute councillors) and receipt of nominations to them.
vii. Review and adoption of appropriate standing orders and financial regulations.
viii. Review of arrangements, including any charters, with other local authorities and review of contributions made to expenditure incurred by other local authorities.
ix. Review of representation on or work with external bodies and arrangements for reporting back.
x. (England) In a year of elections, if a Council’s period of eligibility to exercise the power of well being expired the day before the annual meeting, to review and make arrangements to reaffirm eligibility.
xi. Review of inventory of land and assets including buildings and office equipment.
xii. Review and confirmation of arrangements for insurance cover in respect of all insured risks.
xiii. Review of the Council’s and/or employees’ memberships of other bodies.
xiv. Establishing or reviewing the Council’s complaints procedure.
xv. Establishing or reviewing the Council’s procedures for handling requests made under the Freedom of Information Act 2000 and the Data Protection Act 1998.
xvi. Establishing or reviewing the Council’s policy for dealing with the press/media
xvii. Setting the dates, times and place of ordinary meetings of the full Council for the year ahead.
3 Proper Officer
a The Council’s Proper Officer shall be either (i) the clerk or such other employee as may be nominated by the Council from time to time or (ii) such other employee appointed by the Council to undertake the role of the Proper Officer during the Proper Officer’s absence. The Proper Officer and the employee appointed to act as such during the Proper Officer’s absence shall fulfil the duties assigned to the Proper Officer in standing orders.
b The Council’s Proper Officer shall do the following.
i. Sign and serve on councillors by delivery or post at their residences a summons confirming the time, date, venue and the agenda of a meeting of the Council and a meeting of a committee and sub-committee at least 3 clear days before the meeting.
OR
Upon the Council having first resolved that service of summons on councillors confirming the time, date, venue and the agenda for a meeting by delivery or post at their residences at least 3 clear days before a meeting is not expedient electronically serve on councillors a summons confirming the time, date, venue and the agenda of a meeting of the Council and a meeting of a committee and a sub-committee at least 3 clear days before the meeting provided any such email contains the electronic signature and title of the Proper Officer.
ii. Give public notice of the time, date, venue and agenda at least 3 clear days before a meeting of the Council or a meeting of a committee or a sub- committee (provided that the public notice with agenda of an extraordinary meeting of the Council convened by councillors is signed by them).
iii. Subject to standing orders 4(a)–(e) below, include in the agenda all motions in the order received unless a councillor has given written notice at least 3 days before the meeting confirming his withdrawal of it.
iv. Convene a meeting of full Council for the election of a new Mayor of the Council, occasioned by a casual vacancy in his office, in accordance with standing order [3(b)i] OR [3(b)ii] above.
v. Make available for inspection the minutes of meetings.
vi. Receive and retain copies of byelaws made by other local authorities.
vii. Receive and retain declarations of acceptance of office from councillors.
viii. Retain a copy of every councillor’s register of interests and any changes to it and keep copies of the same available for inspection.
ix. Keep proper records required before and after meetings;
x. Process all requests made under the Freedom of Information Act 2000 and Data Protection Act 1998, in accordance with and subject to the Council’s procedures relating to the same.
xi. Receive and send general correspondence and notices on behalf of the Council except where there is a resolution to the contrary.
xii. Manage the organisation, storage of and access to information held by the Council in paper and electronic form.
xiii. Arrange for legal deeds to be signed by 2 councillors and witnessed (See also model standing orders 14(a) and (b).)
xiv. Arrange for the prompt authorisation, approval, and instruction regarding any payments to be made by the Council in accordance with the Council’s financial regulations.
xv. Record every planning application notified to the Council and the Council’s response to the local planning authority in a book for such purpose;
xvi. Refer a planning application received by the Council to the Mayor or in his absence the Deputy Mayor of the Council within 2 working days of receipt to facilitate an extraordinary meeting if the nature of a planning application requires consideration before the next ordinary meeting of the Council.
xvii. Retain custody of the seal of the Council (if any) which shall not be used without a resolution to that
Effect.
xviii. Action or undertake activity or responsibilities instructed by resolution or contained in standing orders.
4 Motions requiring written notice
a In accordance with standing order 3(b)(iii) above, no motion may be moved at a meeting unless it is included in the agenda and the mover has given written notice of its wording to the Council’s Proper Officer at least 5 clear days before the next meeting.
b The Proper Officer may, before including a motion in the agenda received in accordance with standing order 4(a) above, correct obvious grammatical or typographical errors in the wording of the motion.
c If the Proper Officer considers the wording of a motion received in accordance with standing order 4(a) above is not clear in meaning, the motion shall be rejected until the mover of the motion resubmits it in writing to the Proper Officer in clear and certain language at least 5 clear days before the meeting.
d If the wording or nature of a proposed motion is considered unlawful or improper, the Proper Officer shall consult with the Mayor of the forthcoming meeting or, as the case may be, the Councillors who have convened the meeting, to consider whether the motion shall be included or rejected in the agenda.
e Having consulted the Mayor or councillors pursuant to standing order 4(d) above, the decision of the Proper Officer as to whether or not to include the motion in the agenda shall be final.
f Notice of every motion received in accordance with the Council’s standing orders shall be numbered in the order received and shall be entered in a book, which shall be open to inspection by all councillors.
g Every motion rejected in accordance with the Council’s standing orders shall be duly recorded with a note by the Proper Officer giving reasons for its rejection in a book for that purpose, which shall be open to inspection by all councillors.
h Every motion and resolution shall relate to the Council’s statutory functions, powers and lawful obligations or shall relate to an issue which specifically affects the Council’s area or its residents.
5 Motions not requiring written notice
a Motions in respect of the following matters may be moved without written notice.
i. To appoint a person to preside at a meeting.
ii. To approve the absences of councillors.
iii. To approve the accuracy of the minutes of the previous meeting.
iv. To correct an inaccuracy in the minutes of the previous meeting.
v. To dispose of business, if any, remaining from the last meeting.
vi. To alter the order of business on the agenda for reasons of urgency or expedience.
vii. To proceed to the next business on the agenda.
viii. To close or adjourn debate.
ix. To refer by formal delegation a matter to a committee or to a sub-committee or an employee.
x. To appoint a committee or sub-committee or any councillors (including substitutes) thereto.
xi. To receive nominations to a committee or sub-committee.
xii. To dissolve a committee or sub-committee.
xiii. To note the minutes of a meeting of a committee or sub-committee.
xiv. To consider a report and/or recommendations made by a committee or a sub- committee or an
                   Employee.
xv. To consider a report and/or recommendations made by an employee, professional advisor, expert
                   or consultant.
xvi. To authorise legal deeds [to be signed by two councillors and witnessed.  (See standing orders 14(a) and (b) below.)
xvii. To authorise the payment of monies up to £2,000.00.
xviii. To amend a motion relevant to the original or substantive motion under consideration which shall not have the effect of nullifying it.
xix. To extend the time limit for speeches.
xx. To exclude the press and public for all or part of a meeting.
xxi. To silence or exclude from the meeting a Councillor or a member of the public for disorderly
                   Conduct.
xxii. To give the consent of the Council if such consent is required by standing orders.
xxiii. To suspend any standing order except those which are mandatory by law.
xxiv. To adjourn the meeting.
xxv. To appoint representatives to outside bodies and to make arrangements for those representatives   to report back the activities of outside bodies.
xxvi. To answer questions from councillors.
b If a motion falls within the terms of reference of a committee or sub-committee or within the delegated powers conferred on an employee, a referral of the same may be made to such committee or sub-committee or employee provided that the Mayor may direct for it to be dealt with at the present meeting for reasons of urgency or expedience.
6 Rules of debate
a Motions included in an agenda shall be considered in the order that they appear on the agenda unless the order is changed at the Mayors direction for reasons of expedience.
b Subject to standing orders 4(a)–(e) above, a motion shall not be considered unless it has been proposed and seconded.
c Subject to standing order 3(b)(iii) above, a motion included in an agenda not moved by the councillor who tabled it, may be treated as withdrawn.
d A motion to amend an original or substantive motion shall not be considered unless proper notice has been given after the original or substantive motion has been seconded and notice of such amendment, shall, if required by the Mayor, be reduced to writing and handed to the Mayor who shall determine the order in which they are considered.
e A Councillor may move amendments to his own motion. If a motion has already been seconded, an amendment to it shall be with the consent of the seconder.
f Any amendment to a motion shall be either:
i. to leave out words;
ii. to add words;
iii. to leave out words and add other words.
g A proposed or carried amendment to a motion shall not have the effect of rescinding the original or substantive motion under consideration.
h Only one amendment shall be moved and debated at a time, the order of which shall be directed by the Chairman. No further amendment to a motion shall be moved until the previous amendment has been disposed of.
i Subject to Standing Order 6(h) above, one or more amendments may be discussed together if the Chairman considers this expedient but shall be voted upon separately.
j Pursuant to standing order 6(h) above, the number of amendments to an original or substantive motion, which may be moved by a councillor, is limited to one.
k If an amendment is not carried, other amendments shall be moved in the order directed by the Mayor.
l If an amendment is carried, the original motion, as amended, shall take the place of the original motion and shall become the substantive motion upon which any further amendment may be moved.
m The mover of a motion or the mover of an amendment shall have a right of reply, not exceeding 10 minutes.
n Where a series of amendments to an original motion are carried, the mover of the original motion shall have a right of reply in respect of the substantive motion at the very end of debate and immediately before it is put to the vote.
o Subject to standing orders 6(m) and (n) above, a councillor may not speak further in respect of any one motion except to speak once on an amendment moved by another councillor or to make a point of order or to give a personal explanation.
p During the debate of a motion, a councillor may interrupt only on a point of order or a personal explanation and the councillor who was interrupted shall stop speaking. A Councillor raising a point of order shall identify the standing order which he considers has been breached or specify the irregularity in the meeting he is concerned by.
q A point of order shall be decided by the Mayor and his decision shall be final.
r With the consent of the seconder and/or of the meeting, a motion or amendment may be withdrawn by the proposer. A councillor shall not speak upon the said motion or amendment unless permission for the withdrawal of the motion or amendment has been refused.
s Subject to standing order 6(o) above, when a councillor’s motion is under debate no other motion shall be moved except:
i. to amend the motion;
ii. to proceed to the next business;
iii. to adjourn the debate;
iv. to put the motion to a vote;
v. to ask a person to be silent or for him to leave the meeting;
vi. to refer a motion to a committee or sub-committee for consideration;
vii. to exclude the public and press;
viii. to adjourn the meeting;
ix. to suspend any standing order, except those which are mandatory.
t In respect of standing order 6(s)(iv) above, the Mayor shall first be satisfied that the motion has been sufficiently debated before it is seconded and put to the vote. The Mayor shall call upon the mover of the motion under debate to exercise or waive his right of reply and shall put the motion to the vote after that right has been exercised or waived. The adjournment of a debate or of the meeting shall not prejudice the mover’s right of reply at the resumption.
u If the Mayor stands the debate must stop.
7 Code of conduct (England) (See also model standing orders 1(d)–(i) above.  A revised statutory code of conduct is expected to come into force in 2010)
a All councillors shall observe the code of conduct adopted by the Council.
b All councillors shall undertake training in the code of conduct within 6 months of the delivery of their declaration of acceptance of office.
c If paragraph 12(2) of the code of conduct contained in the Local Authorities (Model Code of Conduct) Order 2007 (SI No.1159) has been adopted by the Council or pursuant to relevant provisions in a statutory code of conduct in force at the time, councillors may exercise the rights contained in standing order 7(d) below only if members of the public are permitted to (i) make representations, (ii) answer questions and (iii) give evidence relating to the business being transacted.
d Councillors with a prejudicial interest in relation to any item of business being transacted at a meeting may (i) make representations, (ii) answer questions and (iii) give evidence relating to the business being transacted but must, thereafter, leave the room or chamber.
a All councillors shall observe the code of conduct adopted by the Council.
b All councillors shall undertake training in the code of conduct within 6 months of the delivery of their declaration of acceptance of office.
c Councillors may exercise rights contained in standing order 7(d) below, only if members of the public are permitted to (i) make representations, (ii) answer questions and (iii) give evidence relating to the business being transacted.
d Councillors who have a prejudicial interest in relation to any item of business being transacted at that meeting may (i) make representations, (ii) answer questions and (iii) give evidence relating to the business being transacted but must, thereafter, leave the room or chamber.
8 Questions
a A councillor may seek an answer to a question concerning any business of the Council provided 5 working days notice of the question has been given to the Proper Officer.
b Questions not related to items of business on the agenda for a meeting shall only be asked during the part of the meeting set aside for such questions.
c Every question shall be put and answered without discussion.
9 Minutes
a If a copy of the draft minutes of a preceding meeting has been circulated to councillors no later than the day of service of the summons to attend the scheduled meeting they shall be taken as read.
b No discussion of the draft minutes of a preceding meeting shall take place except in relation to their accuracy. A motion to correct an inaccuracy in the minutes shall be raised in accordance with standing order 5(a)(iv) above.
c Minutes, including any amendment to correct their accuracy, shall be confirmed by resolution and shall be signed by the Chairman of the meeting and stand as an accurate record of the meeting to which the minutes relate.
d If the Chairman of the meeting or a member of the Council does not consider the minutes to be an accurate record of the meeting to which they relate, he shall sign the minutes and include a paragraph in the following terms or to the same effect:
“The Chairman of this meeting or a member of the Council does not believe that the minutes of the meeting of the (    ) held on [date] in respect of (      ) were a correct record but his view was not upheld by the majority of the (      ) and the minutes are confirmed as an accurate record of the proceedings.” A Councillor may request that their name be recorded.
e Upon a resolution which confirms the accuracy of the minutes of a meeting, any previous draft minutes or recordings of the meeting shall be destroyed.
10 Disorderly conduct
a No person shall obstruct the transaction of business at a meeting or behave offensively or improperly.
b If, in the opinion of the Mayor, there has been a breach of standing order 10(a) above, the Mayor shall express that opinion and thereafter any councillor (including the Mayor) may move that the person be silenced or excluded from the meeting, and the motion, if seconded, shall be put forthwith and without discussion.
c If a resolution made in accordance with standing order 10(b) above, is disobeyed, the Mayor may take such further steps as may reasonably be necessary to enforce it and/or he may adjourn the meeting.
11 Rescission of previous resolutions
a A resolution (whether affirmative or negative) of the Council shall not be reversed within 6 months except either by a special motion, the written notice whereof bears the names of at least 5 councillors of the Council, or by a motion moved in pursuance of the report or recommendation of a committee.
b When a special motion or any other motion moved pursuant to standing order 11(a) above has been disposed of, no similar motion may be moved within a further 6 months.
12 Voting on appointments
a Where more than 2 persons have been nominated for a position to be filled by the Council and none of those persons has received an absolute majority of votes in their favour, the name of the person having the least number of votes shall be struck off the list and a fresh vote taken. This process shall continue until a majority of votes is given in favour of one person. Any tie may be settled by the Mayor’s casting vote.
13 Expenditure
a Any expenditure incurred by the Council shall be in accordance with the Council’s financial regulations.
b The Council’s financial regulations shall be reviewed once a year.
c The Council’s financial regulations may make provision for the authorisation of the payment of money in exercise of any of the Council’s functions to be delegated to a committee, sub-committee or to an employee. The Council agrees that all utility bills are to be paid by Direct Debit and to be reviewed on a annual basis.
14 Execution and sealing of legal deeds (See also standing order 5(a)(xvi) above)
a A legal deed shall not be executed on behalf of the Council unless the same has been authorised by a resolution.
b In accordance with a resolution made under standing order 14(a) above, any two members of the Council, may sign, on behalf of the Council, any deed required by law and the Proper Officer shall witness their signatures.
(The above is applicable to a Council without a common seal.)
15 Committees (See also standing order 1 above)
a The Council may, at its annual meeting, appoint standing committees and may at any other time appoint such other committees as may be necessary, and:
i. shall determine their terms of reference;
ii. may permit committees to determine the dates of their meetings;
iii. shall appoint and determine the term of office of councillor or non-councillor members of such a committee (unless the appointment of non-councillors is prohibited by law) so as to hold office no later than the next annual meeting;
iv. may appoint substitute councillors to a committee whose role is to replace ordinary councillors at a meeting of a committee if ordinary councillors of the committee have confirmed to the Proper Officer 3 days before the meeting that they are unable to attend;
v. an ordinary member of a committee who has been replaced at a meeting by a substitute member (in accordance with standing order 15(a)(iv) above) shall not be permitted to participate in debate or vote on business at that meeting and may only speak during any public participation session during the meeting;
vi. may in accordance with standing orders, dissolve a committee at any time.
16 Sub-committees (See also standing order 1 above)
a Unless there is a Council resolution to the contrary, every committee may appoint a sub-committee whose terms of reference and members shall be determined by resolution of the committee.
17 Extraordinary meetings (See also standing order 1 above)
a The Mayor of the Council may convene an extraordinary meeting of the Council at any time.
b If the Mayor of the Council does not or refuses to call an extraordinary meeting of the Council within 7 days of having been requested to do so by two councillors, those two councillors may convene an extraordinary meeting of the Council. The statutory public notice giving the time, venue and agenda for such a meeting must be signed by the two councillors.
c The Chairman of a committee (or a sub-committee) may convene an extraordinary meeting of the committee or sub-committee at any time.
d If the Chairman of a committee (or a sub-committee) does not or refuses to call an extraordinary meeting within 5 days of having been requested by to do so by 5 councillors, those 5 councillors may convene an extraordinary meeting of a committee (or a sub-committee). The statutory public notice giving the time, venue and agenda for such a meeting must be signed by 5 councillors.
18 Advisory committees (See also standing order 1 above)
a The Council may appoint advisory committees comprised of a number of councillors and non-councillors.
b Advisory committees and any sub-committees may consist wholly of persons who are non-councillors.
19 Accounts and Financial Statement
a All payments by the Council shall be authorised, approved and paid in accordance with the Council’s financial regulations, which shall be reviewed at least annually.
b The Responsible Financial Officer shall supply to each councillor as soon as practicable after 31 March, 30 June, 30 September and 31 December in each year a statement summarising the Council’s receipts and payments for the each quarter and the balances held at the end of a quarter. This statement should include a comparison with the budget for the financial year. A Financial Statement prepared on the appropriate accounting basis (receipts and payments, or income and expenditure) for a year to 31 March shall be presented to each councillor before the end of the following month of May. The Statement of Accounts of the Council (which is subject to external audit), including the annual governance statement, shall be presented to Council for formal approval before 30 June.
20 Estimates/precepts
a The Council shall approve written estimates for the coming financial year at its meeting before the end of January.
b Any committee desiring to incur expenditure shall give the Proper Officer a written estimate of the expenditure recommended for the coming year no later than December.
21 Canvassing of and recommendations by councillors
a Canvassing councillors or the members of a committee or sub-committee, directly or indirectly, for appointment to or by the Council shall disqualify the candidate from such an appointment. The Proper Officer shall disclose the requirements of this standing order to every candidate.
b A councillor or a member of a committee or sub-committee shall not solicit a person for appointment to or by the Council or recommend a person for such appointment or for promotion; but, nevertheless, any such person may give a written testimonial of a candidate’s ability, experience or character for submission to the Council with an application for appointment.
c This standing order shall apply to tenders as if the person making the tender were a candidate for an appointment.
22 Inspection of documents
a Subject to standing orders to the contrary or in respect of matters which are confidential, a councillor may, for the purpose of his official duties (but not otherwise), inspect any document in the possession of the Council or a committee or a sub-committee, and request a copy for the same purpose. The minutes of meetings of the Council, its committees or sub-committees shall be available for inspection by councillors.
23 Unauthorised activities
a Unless authorised by a resolution, no individual councillor shall in the name or on behalf of the Council, a committee or a sub-committee:
i. inspect any land and/or premises which the Council has a right or duty to inspect; or
ii. issue orders, instructions or directions.
24 Confidential business
a Councillors [Wales: and employees] shall not disclose information given in confidence or which they
         believe, or ought to be aware is of a confidential nature.
b A councillor in breach of the provisions of standing order 24(a) above may be removed from a committee
        or a sub-committee by a resolution of the Council.
25 Power of well-being (England)
a Before exercising the power to promote well-being, a meeting of the full Council shall have passed a resolution to confirm it has satisfied the prescribed statutory criteria required to qualify as an eligible parish council.
b The Council’s period of eligibility begins on the date that the resolution under standing order 25 (a) above was made and expires on the day before the annual meeting of the Council that takes place in a year of ordinary elections.
c After the expiry of its preceding period of eligibility, the Council continues to be an eligible council solely for the purpose of completing any activity undertaken in the exercise of the power to promote well-being which was not completed before the expiry of the Council’s preceding period of eligibility referred to in standing order 25(b) above.
26 Matters affecting council employees
a If a meeting considers any matter personal to a Council employee, it shall not be considered until the Council OR the staffing committee has decided whether or not the press and public shall be excluded pursuant to standing order 1(c) above.
b Subject to the Council’s policy regarding absences from work, the Council’s most senior employee shall notify the Mayor or, in his absence, the Deputy Mayor of the Council of any absence occasioned by illness or urgency and that person shall report such absence to Mayor or Deputy Mayor or a member of the staffing committee at its next meeting.
c The Mayor or in his absence, the Deputy Mayor shall upon a resolution conduct a review of the performance and/or appraisal of proper officer and shall keep a written record of it. The review and/or appraisal shall be reported back and shall be subject to approval by resolution by the staffing Committee and /or the Council.
d Subject to the Council’s policy regarding the handling of grievance matters, the Council’s most senior employee shall contact the Mayor of the Council or in his absence, the Deputy Mayor of the Council in respect of an informal or formal grievance matter, and this matter shall be reported back and progressed by resolution of the Council.
e Subject to the Council’s policy regarding the handling of grievance and disciplinary matters, if an informal or formal grievance matter raised by the proper officer relates to the Mayor or Deputy Mayor of the Council, this shall be communicated to another member of the Council, which shall be reported back and progressed by resolution of the Council.
f Any persons responsible for all or part of the management of Council employees shall keep written records of all meetings relating to their performance, and capabilities, grievance and disciplinary matters.
g The Council shall keep written records relating to employees secure. All paper records shall be secured under lock and electronic records shall be password protected.
h Records documenting reasons for an employee’s absence due to ill health or details of a medical condition shall be made available only to those persons with responsibility for the same.
i Only persons with line management responsibilities shall have access to employee records referred to in standing orders 26(g) and (h) above if so justified.
j Access and means of access by keys and/or computer passwords to records of employment referred to in standing orders 26(g) and (h) above shall be provided only to the proper officer and/or the Mayor of the Council or in his absence the Deputy Mayor or a member of the staffing committee, and all passwords to be kept in a sealed envelope in the safe.
27 Freedom of Information Act 2000
a All requests for information held by the Council shall be processed in accordance with the Council’s policy in respect of handling requests under the Freedom of Information Act 2000.
b Correspondence from, and notices served by, the Information Commissioner shall be referred by the Proper Officer to the Mayor of the Council or in his absence the Deputy Mayor and they shall have the power to do anything to facilitate compliance with the Freedom of Information Act 2000 including exercising the powers of the Proper Officer in respect of Freedom of Information requests set out under standing order 3(b)(x) above.
28 Relations with the press/media
a All requests from the press or other media for an oral or written statement or comment from the Council shall be processed in accordance with the Council’s policy in respect of dealing with the press and/or other media.
b In accordance with the Council’s policy in respect to dealing with the press and/or other media, councillors shall not, in their official capacity, provide oral or written statements or written articles to the press or other media.
29 Liaison with District and County or Unitary Councillors
a An invitation to attend a meeting of the Council shall be sent, together with the agenda, to the councillor of the District and County or Unitary Council [in Wales: County Borough and County Council] representing its electoral ward.
b Unless the Council otherwise orders, a copy of each letter sent to the District or County or Unitary Council [in Wales: County Borough and County Council] shall be sent to the District or County or Unitary Council [in Wales: County Borough and County Council] councillor representing its electoral ward.
30 Financial matters
a The Council shall consider and approve financial regulations drawn up by the Responsible Financial Officer, which shall include detailed arrangements in respect of the following:
i. the accounting records and systems of internal control;
ii. the assessment and management of financial risks faced by the Council;
iii. the work of the Internal Auditor and the receipt of regular reports from the Internal Auditor, which shall be required at least annually;
iv. the inspection and copying by councillors and local electors of the Council’s accounts and/or orders of payments;
v. procurement policies (subject to standing order 30(b) below) including the setting of values for different procedures where the contract has an estimated value of less than £60,000.
b Any proposed contract for the supply of goods, materials, services and the execution of works with an estimated value in excess of [£60,000] shall be procured on the basis of a formal tender as summarised in standing order 30(c) below.
c Any formal tender process shall comprise the following steps:
i. a public notice of intention to place a contract to be placed in a local newspaper;
ii. a specification of the goods, materials, services and the execution of works shall be drawn up;
iii. tenders are to be sent, in a sealed marked envelope, to the Proper Officer by a stated date and time;
iv. tenders submitted are to be opened, after the stated closing date and time, by the Proper Officer and at least one member of the Council;
v. tenders are then to be assessed and reported to the appropriate meeting of Council or Committee.
d Neither the Council, nor any committee, is bound to accept the lowest tender, estimate or quote.
e Where the value of a contract is likely to exceed £138,893 (or other threshold specified by the Office of Government Commerce from time to time) the Council must consider whether the Public Contracts Regulations 2006 (SI No.5, as amended) and the Utilities Contracts Regulations 2006 (SI No. 6, as amended) apply to the contract and, if either of those Regulations apply, the Council must comply with EU procurement rules.
31 Allegations of breaches of the code of conduct
a On receipt of a notification that there has been an alleged breach of the code of conduct the Proper Officer shall refer it to the Mayor or in his absence the Deputy Mayor.
b Where the notification relates to a complaint made by the Proper Officer, the Proper Officer shall notify the Mayor or in his absence the Deputy Mayor of the Council of that fact, who, upon receipt of such notification, shall nominate a person to assume the duties of the Proper Officer set out in the remainder of this standing order, who shall continue to act in respect of that matter as such until the complaint is resolved.
c Where a notification relates to a complaint made by an employee (not being the Proper Officer) the Proper Officer shall ensure that the employee in question does not deal with any aspect of the complaint.
d The subject matter of notifications shall be confidential and, insofar as it is possible to do so by law, the Council (including the Proper Officer and the Mayor shall take the steps set out below, together with other steps considered necessary, to maintain confidentiality.
i. Draft the summonses and agendas in such a way that the identity and subject matter of the complaint are not disclosed.
ii. Ensure that any background papers containing the information set out in standing order 31(a) above are not made public.
iii. Ensure that the public and press are excluded from meetings as appropriate.
iv. Ensure that the minutes of meetings preserve confidentiality.
v. Consider any liaison that may be required with the person or body with statutory responsibility for the investigation of the matter.
e Standing order 31(d) above should not be taken to prohibit the Council (whether through the Proper Officer or the Mayor from disclosing information to members and officers of the Council or to other persons where such disclosure is necessary to deal with the complaint or is required by law.
f The Mayor in his absence the Deputy Mayor shall have the power to:
i. seek documentary and other evidence from the person or body with statutory responsibility for investigation of the matter;
ii. seek and share information relevant to the complaint;
iii. grant the member involved a financial indemnity in respect of legal costs, which shall be in accordance with the law and subject to approval by a meeting of the full Council.
g References in standing order 31 to a notification shall be taken to refer to a communication of any kind which relates to a breach or an alleged breach of the code of conduct by a councillor.
32 Variation, revocation and suspension of standing orders
a Any or every part of the standing orders, except those which are mandatory by law, may be suspended by resolution in relation to any specific item of business.
b A motion to permanently add to or to vary or to revoke one or more of the Council’s standing orders not mandatory by law shall not be carried unless two-thirds of the councillors at a meeting of the Council vote in favour of the same.
33    Standing orders to be given to councillors
a The Proper Officer shall provide a copy of the Council’s standing orders to a councillor upon delivery of his declaration of acceptance of office.
b The Chairman’s decision as to the application of standing orders at meetings shall be final.
c A councillor’s failure to observe standing orders more than 3 times in one meeting may result in him being excluded from the meeting in accordance with standing orders.

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Policy on Excercise of Employer Discretions
Policy on Excercise of Employer Discretions

Policy on Excercise of Employer Discretions

ADOPTED 17th NOVEMBER 2014

1. BACKGROUND

The Local Government Pension Scheme Regulations 2013 (LGPS), the Local Government Pension Scheme (Transitional Provisions and Savings) Regulations 2014 (LGPS TP) and the Local Government Pension Scheme (Benefits, Membership and Contributions) Regulations 2008 (LGPS B) requires all scheme employers to formulate, publish and keep under review a written policy statement on how they will apply their discretionary powers in relation to certain provisions in the LGPS. As the new LGPS came into force in April 2014, it is necessary to adopt a new policy statement.

Staffordshire County Council is the administering authority for the Staffordshire Pension Fund and for the purposes of this document, Cheadle Town Council (the Council) is a scheme employer.

In addition, there are a number of further discretions that are available to the Council under the provisions of the LGPS. Where a scheme member makes a request to exercise such discretion, it will be considered by the Council on the recommendation of the Finance Committee in accordance with the provisions in the paragraphs below.

Requests for the Council to make decisions under this policy which will involve financial cost to the Council will be considered by the Finance Committee and approved by the Council on an individual basis.

Where the total cost to the Council of a pension discretion decision will exceed £5,000, the costs must first be approved by the Finance Committee.

Factors to be taken into account when making decisions will include;

• Overall reasonableness in exercising the discretion;

• Real and substantial future benefits to the Council and its tax payers;

• Direct financial savings to be incurred;

• Employee relations considerations.

The Town Council has overall responsibility for ensuring that Discretionary Compensation Payments are managed appropriately in accordance with this policy.

2. ISSUES FOR CONSIDERATION

2.1 Regulation 16(2)(e) and 16(4)(d) – Funding of Additional Pension Contributions

An employer can choose to pay for or contribute towards a member's Additional Pension Contract via a Shared Cost Additional Pension Contract (SCAPC) Note: the amount of additional pension that may be credited to an active member’s pension may not exceed the additional pension limit of £6,500 (uplifted annually)

It is RESOLVED that the Policy of the Council is not to fund in whole or in part, an employee’s Additional Pension Contributions but may do so in wholly exceptional circumstances.

2.2 Regulations 30(6) and B18 – Flexible Retirement

Employers may allow a member from age 55 onwards to draw all or part of the pension benefits they have already built up while still continuing in employment. This is provided the employer agrees to the member either reducing their hours or moving to a position on a lower grade. In such cases, pension benefits will be reduced in accordance with actuarial tables unless the employer waives reduction on compassionate grounds or a member has protected rights. It is RESOLVED that the policy of the Council is to agree to consider individual applications for flexible retirement, on compassionate grounds, providing any additional costs to the Council will be offset by the potential savings from the reduction in hours and/or grade.

2.3 Regulation 30(8) – Waiving of Actuarial Reduction

Where a scheme employer’s policy under regulation 30(6) (flexible retirement) is to consent to the immediate release of benefits in respect of an active member who is aged 55 or over, those benefits must be adjusted by an amount shown as appropriate in actuarial guidance issued by the Secretary of State. Employers have the power to waive, on compassionate grounds, the actuarial reduction (in whole or part) applied to members benefits paid on the grounds of flexible retirement. Employers may also waive on compassionate grounds, the actuarial reduction (in whole or part) applied to members’ benefits for deferred members and suspended tier 3 ill health pensioners who elect to draw benefits on or after age 60 and before normal pension age. Employers also have the power to waive, in whole or in part, the actuarial reduction applied to active members’ benefits when a member chooses to voluntarily draw benefits on or after age 55 and before age 60.

It is RESOLVED that the policy of the Council is that a decision to waive any actuarial reduction in the case of flexible retirement will only be considered where there will be financial or other benefit to the employer or, in very exceptional circumstances, on compassionate grounds.

It is RESOLVED that the policy of the Council is that a decision to waive any actuarial reduction in the case of deferred members and suspended tier 3 ill health pensioners who elect to draw benefits on or after age 60 and before normal pension age will only be considered where there will be a financial or other benefit to the employer or, in very exceptional circumstances, on compassionate grounds.

It is RESOLVED that the policy of the Council is that a decision to waive any actuarial reduction in the case of an active member who chooses to voluntarily draw benefits on or after age 55 and before age 60 will only be considered where there will be a financial or other benefit to the employer or, in very exceptional circumstances, on compassionate grounds.

2.4 Regulation 31 – Award of Additional Pension

A scheme employer may resolve to award an active member or a former active member if it is within 6 months of a dismissal by reason of redundancy or business efficiency, an additional annual pension of not more than the additional pension limit. The pension limit is increased each April under the Pensions (Increase) Act 1971. The limit at the 1st. April 2014 is £6,500. The Council has the option of awarding an additional pension to an employee who would otherwise be eligible for a lump sum compensation payment under the L.G. (Early Termination of Employment) (Discretionary Compensation) (England and Wales) Regulations 2006. Where the employee agrees to forgo the lump sum payment (in excess of any statutory redundancy compensation) that would otherwise have been paid, the Council could award additional pension actuarially equivalent in value to the lump sum compensation payment, provided that the additional annual pension would not exceed the statutory limits.

It is RESOLVED that the Council does not use the discretion to award additional pension.

2.5 Regulation B12 – Power to Increase Total Membership of Active Members

An employer may agree to increase the total membership of an active member who is leaving on the grounds of redundancy or in the efficiency of the service on or before 31st. March 2014. The maximum award (including additional membership in respect of different employments) must not exceed 10 years.

An employer may also agree to award augmented service to a member up to 6 months after they have left employment provided that their termination of employment was on the grounds of redundancy/efficiency and date of leaving was before 1st. April 2014. NB: This is a time limit discretion which expires on 30th. September 2014 for those whose employment is terminated on 31st. March 2014. No Action is necessary.

2.6 Regulation TP Schedule 2 – Power to switch on the 85 Year Rule

Where a scheme member retires or leaves employment and elects to draw their benefits at or after the age of 55 and before the age of 60, those benefits will be actuarially reduced unless their scheme employer agrees to meet the full or part cost of those reductions by ‘switching on’ the 85 year rule protections thereby allowing the member to receive fully or partly unreduced benefits but subject to the Scheme employer paying a strain (capital) cost to the Pension Fund. NB: Where a scheme member retires or leaves employment and is over the age of 60 and meets the 85 Year Rule, their benefits are released without actuarial reduction and there is no cost to the Council.

It is RESOLVED that the policy of the Council is that a decision to ‘switch on’ the 85 year rule (for scheme members aged between 55 and 60) is only made where there would be financial or other benefit to the Council.

2.7 Regulation B30 – Choice of early payment of pension

A scheme employer may allow the early payment of deferred benefits to former members of the LGPS between the ages of 55 and 59. It is RESOLVED that the policy of the Council is that a decision to allow the early release of deferred benefits to former members of the LGPS who are aged 55 and 59 will only be considered where there will be financial or other benefit to the employer or, in very exceptional circumstances, on compassionate grounds.

2.8 Regulation B30A – Reinstatement of suspended tier 3 ill health pension

A scheme employer can grant an application for the reinstatement of a suspended tier 3 ill health pension on or after age 55 and before age 60. In such cases, pension benefits will be reduced in accordance with actuarial tables unless the employer waives reduction on compassionate grounds or a member has protected rights.

It is RESOLVED that the policy of the Council is that a decision to grant an application for reinstatement of a suspended tier 3 ill health pension on or after age 55 and before age 60 will only be considered where there will be a financial or other benefit to the employer or, in very exceptional circumstances, on compassionate grounds.

Public Participation
Public Participation

Public Participation

ALL COUNCIL MEETINGS ARE OPEN TO THE PUBLIC, WHO ARE WELCOME TO ATTEND THEM.

A SPECIAL TIME AT THE BEGINNING OF EACH MEETING IS SET ASIDE FOR COMMENTS OR QUESTIONS BY MEMBERS OF THE PUBLIC.

NO NOTICE OR SPECIAL PROCEDURE IS NECESSARY TO PUT A QUESTION OR MAKE A COMMENT.

VERY OCCASIONALLY, INDIVIDUAL AGENDA ITEMS WILL BE DISCUSSED IN PRIVATE, IF THEY RELATE TO MATTERS LIKE THE PERSONAL CIRCUMSTANCES OF AN INDIVIDUAL, OR CONFIDENTIAL MATTERS, BUT GENERALLY SPEAKING ALL MEETINGS ARE OPEN AND THE PUBLIC ARE ENCOURAGED TO COME AND HEAR WHAT GOES ON AT THE COUNCIL.

THE MAYOR
CHEADLE TOWN COUNCIL

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